From for Planning Event

The CenterEdge Project

EDUCATIONAL DESIGN PLAN

1. Name of Event____________________________

2. Target Number: 50- ____

3. Day, date and time of event:_______________________________

4. Persons working on design:

5. Will any input be gathered from potential participants in advance of planning the event? Please describe.

6. Goal (stated from the perspective of the participant and in one sentence, ideally): for example, to learn about the development-related choices and challenges facing my town and region as outlined in Connecticut Metropatterns.

7. Details of Event: Use separate page if necessary Sample

TIME	ACTIVITY Describe	WHO	RESOURCES
45 minutes before program begins	Set up room and welcome participants	Committee	Nametags? Chairs in what configuration? Refreshments? Sign-in sheets. Pens, pencils, markers.
5 minutes	Welcome and review of agenda	Overall facilitator	Podium? Microphone? Printed program? Agenda on newsprint? Masking tape?
5 minutes	Icebreaker questions and instructions to talk to the person next to you	Overall facilitator	Questions on newsprint?
5 minutes	Invite a few people to share what they said	Overall facilitator
2 minutes	Introduce the first speaker	Overall facilitator
25 minutes	Presentation	Speaker
10 minutes	Questions of clarification	Overall facilitator
2 minutes	Introduce second speakers	Overall facilitator
25 minutes	Presentation	Second speaker
10 minutes	Questions of clarification	Overall facilitator
20 minutes	General discussion	Overall facilitator with responses from speakers
1 minutes	Evaluation-introduce	Overall facilitator
10 minutes	Participants complete evaluation and turn in		Evaluation forms (please use ours if possible and return originals to the CenterEdge Coalition), pens, pencils

TIME	ACTIVITY Describe	WHO	RESOURCES

Materials to be ordered or purchased:

Item	Cost	*To Be Ordered or Purchased From*	How will cost be covered?	Who is Responsible

Total cost of materials to be purchased $__________________

Publicity and Turnout: the single most important way to get people to come is by asking them in person. Think about it: if you are asked in person to do something by someone you know aren't you much more likely to do it? The next best is a personal phone call from you to someone you know. But this event is about information that is of direct importance to anyone who lives in your town, so you are inviting them based on their self-interest. It is a fine thing to do. In addition, the following things can help

Who are the key people in your city or town that you would want to attend? List on separate page. Think about elected and appointed officials: the mayor or first selecman, the legislative body for your city or town, those with responsibility for schools, planning, economic development, the environments, roads, sewers, water, etc. If you can ask them in person that is best. If not, a personal letter followed by a phone call is recommended.

Newspapers: Can you get a listing in the community calendar? A story about your event? A paid ad in the local weekly paper listing the names of the people on the planning committee?

Cable Access station: Can you get a listing in the community calendar? Can you get someone to videotape your event and broadcast it live and/or later?

Faith communities: Can you get the pastor to announce the event? Designate a contact person in each who will personally ask people to come? Put something in the newsletter or weekly bulletin?

Leafleting: Can you get people to leaflet at the supermarket or school sports event on the weekend before (a boy scout or girl scout troop? A church youth group? Your own committee? )

Schools: Can you get the head of the PTA to spread the word to parents?

Item

Cost

How will cost be covered?

Who is Responsible